We’re Hiring: Office Administrator

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The Alamance Chamber is hiring a full-time Office Administrator. Access the job description by clicking here or viewing below.

Interested candidates should submit a cover letter and resume to Reagan Gural, Vice President at reagan@alamancechamber.com. This position will remain open until filled.

 

Office Administrator Job Description:


Employment Classification & Job Status: Non-exempt & At Will
Reports To: Chamber President
Duties & Responsibilities:
  • Performs all daily financial management activities related to bookkeeping and financial reporting including accounts receivable and payable, making deposits, posting journal entries, reporting semi-monthly payroll to payroll company, preparing invoices/statements and checks, closing and balancing books, preparing monthly and annual financial statements, reconciling bank statements, etc.
  • Follows established financial policies, procedures, and controls
  • Assists President and Vice President in annual budget process
  • Oversees daily general activities concerning facilities, supplies, equipment, maintenance, and support
  • Manages all aspects of incoming/outgoing mail, including distribution to staff.
  • Maintains compliance for credit card usage
  • Tracks supplies inventory and makes purchases as needed
  • Maintains current membership information in ChamberMaster, Quickbooks and Constant Contact
  • Assists with new member communication, member renewal communication, and membership outreach process
  • Keeps record of new, delinquent, and dropped accounts.
  • Attends Chamber functions as required and assists as needed
  • Assists in keeping the organization’s materials updated and ensures an ample supply of copies available for distribution
  • Performs reception duties including welcoming visitors, and managing incoming calls
  • Responsible for assisting Chamber staff and/or any project(s) assigned by the President
  • Supports the preparation process for signature events and programs.
  • Quarterly participation in ACCRA Cost of Living Survey
Skills Required:
  • Education – minimum of Associate’s degree (financial management related subject area preferred)
  • Work Experience – minimum of three year’s related experience
  • Must be highly organized and detail oriented
  • Proficient in Microsoft Office Suite and Quickbooks; ability to learn membership database software
  • Ability to operate general office equipment including computer, copier, calculator
  • Ability to multi-task and shift priorities in a fast-paced, dynamic work environment
  • Comfortable working with deadlines
  • Self-motivated and directed but able to ask for and accept direction from others
  • Strong interpersonal skills and telephone skills
  • Possess valid driver’s license and able to lift at least 35 pounds
  • Blingual a plus
Evaluation:
Annual performance review by Chamber President.  Evaluated against ability to maintain records of organizations’ financial positions and ability to provide required/requested reports; and, on ability to maintain efficient and sufficient office operations to support organizations’ staff and activities.