The Executive Administrative Assistant to the President plays a critical role in ensuring the effective operation of the Alamance Chamber. This position provides high-level executive support to the President and Board of Directors, oversees daily office management, and supports investors retention efforts through strong administrative coordination and relationship management. The ideal candidate is highly organized, proactive, professional, and thrives in a fast-paced, mission-driven environment.
To Apply: Submit resume and cover letter to Reagan Gural, President & CEO (reagan@alamancechamber.com).
Applications will be accepted until the position is filled. See full job description below.
Job Description: Executive Administrative Assistant
REPORTS TO: President & CEO
Priority Responsibilities
Executive & Board Support
- Serve as the primary executive assistant to the President, managing calendar scheduling, meeting logistics, travel coordination, and correspondence.
- Prepare agendas, materials, reports, and presentations for Board of Directors and Executive Committee meetings.
- Attend Board and committee meetings as needed; record and distribute accurate meeting minutes and follow-up action items.
- Support governance processes, including board communications, onboarding, records management, and compliance documentation.
- Act as a trusted liaison between the President, Board members, staff, and external stakeholders.
Office Management & Administration
- Oversee day-to-day office operations to ensure a professional, efficient, and welcoming environment.
- Manage office systems, supplies, vendor relationships, and equipment.
- Maintain organized digital and physical filing systems, ensuring confidentiality and accuracy of records.
- Support basic HR and finance administrative functions, such as onboarding coordination, invoice processing, expense tracking, and recordkeeping.
- Assist with internal process improvements to enhance operational efficiency.
Investor Retention & Support
- Provide administrative support to investor retention and engagement efforts, including maintaining accurate investor records in the CRM system.
- Assist with President & CEO investor communications, renewals, follow-ups, and outreach.
- Serve as a point of contact for investor inquiries, ensuring timely, courteous, and solution-oriented responses.
- Support Chamber programs and events when needed.
Qualifications & Skills
- Associate’s or Bachelor’s degree preferred; equivalent professional experience considered.
- Minimum of 3–5 years of experience in executive administrative support, office management, or a related role.
- Demonstrated experience supporting senior executives and/or boards of directors.
- Exceptional organizational, time management, and attention-to-detail skills.
- Strong written and verbal communication skills with a high level of professionalism and discretion.
- Proficiency in Microsoft Office and/or Google Workspace; experience with CRM systems preferred.
- Ability to manage multiple priorities, anticipate needs, and work independently.
- Commitment to excellent customer service and relationship-building with members and stakeholders.
Evaluation: Annual performance review by Chamber President. Evaluated against program goals and objectives, ability to complete assigned tasks in form and manner that meets/exceeds customer expectations.